Executive Assistant Job in Semco Infratech

We are seeking a smart and highly organized Executive Assistant to join our team. The ideal candidate should possess excellent communication and presentation skills, along with strong attention to detail. The Office Assistant will be responsible for drafting letters, memos, and presentations, preparing MIS reports, quotations, and purchase invoices (PI), maintaining databases, and performing various other regular administrative tasks.

Job Responsibilities:

• Maintain the import & export documentation and other activities related to the department
• Provide secretarial and administrative support to the Heads of Departments (HODs) by managing their calendars, scheduling appointments, and coordinating meetings. Draft and pre
• Provide secretarial and administrative support to the Heads of Departments (HODs) by managing their calendars, scheduling appointments, and coordinating meetings.

• Draft and prepare letters, memos, and presentations as per the instructions of the HODs, ensuring accuracy, grammar, and proper formatting.
• Assist in the preparation of Management Information System (MIS) reports by collecting data, organising information, and presenting it in a concise and professional manner.
• Generate and maintain accurate and up-to-date records of quotations, purchase invoices (PI), and other relevant documents.
• Maintain databases by entering and updating information regularly, ensuring data integrity and confidentiality.
• Coordinate and communicate effectively with internal and external stakeholders, ensuring timely responses and follow-ups on behalf of the HODs.
• Assist in organising and coordinating office events, meetings, and conferences, including making necessary arrangements and handling logistics.
• Perform general administrative tasks such as handling incoming calls, managing office supplies, coordinating travel arrangements, and handling mail and correspondence.
• Assist in coordinating and maintaining office policies and procedures, ensuring adherence to company guidelines.
• Collaborate with team members and provide support as required in various administrative and operational tasks.

Minimum qualification: You must meet these qualifications to apply for this job:-

• Experience of 2-5 years.
• Bachelors degree from a reputed institute is required
• Internet skills including use of e-mails, group messaging and data collection Competent computer skills including MS Office or equivalent
• Preferred qualifications: Your chances of landing this job are higher with these qualifications. Having these specific qualifications while not mandatory will be a plus
• Warm personality with strong communication skills.
• Ability to write clearly and help with word processing when necessary
• Prior experience in preparation of invoicing, MIS and reports
• Prior experience in softwares like CRM and other too