Pmo Coordinator Job in Link Group

Job Description

• Assist the PMO Manager by co-ordinating Programme/Project activitie for the APAC & EMEA Portfolios.
• Organise (and schedule) Programme meetings with Executive Boards, Steering Groups, Project Managers and other Programme stakeholders.
• Support in preparation of materials for meetings stated above and ensure distribution in a timely manner.
• Assist the PMO Manager in collating and quality assurance of weekly Programme status reports.
• Regularly update programme risks, assumptions, issues and dependencies (RAID) logs.
• Support PMO Manager with Programme and Project Health Checks.
• Maintain PMO documentation and knowledge management across all PMO systems, processes and platforms (including SharePoint and PPM tool) and champion best practice.
• Coordinate collection of feedback from the business in relation to PMO products/services e.g. PPM platform, SharePoint, project templates and governance processes.
• Day-to-day management of PMO platforms (SharePoint and PPM tool) including communications and coordinating system upgrades/enhancements.
• Day-to-day management and ownership of the Central PMO Mailbox.
• Support the PMO Manager with Programme resource management and benefit tracking, including maintaining a Programme benefits register.
• Attend and provide administrative support for programme/project meetings/workshops as required and collate action points.
• Support with all Programme/Project management administration tasks e.g. archiving projects/programme files.
• Support PMO and Programme managers with the on-boarding process for new staff members.
• Take minutes at meetings and capturing decisions, actions and RAIDs, ensure follow up against actions and update PMO systems (SharePoint, PPM tool) accordingly.
• Act as a reference point for PMO queries and information and be an advocate for project best practice.
• Maintain processes to ensure project management documentation, reports and plans are accurate and complete
• Coordinate event booking including training / travel / accommodation for the Programme team as required.

• Preferably educated to Degree level or holds a relevant professional qualification.
• Administration Experience, esp. with Word, Excel & Outlook.
• Diary Management Experience.
• Effective Relationship Management, experience with working and establishing relationships at all levels within an organisation and third parties.
• Ability to apply innovative thinking to problem solving. Require the individual to be proactive, detail oriented and have demonstrable experience working within a structured project environment.
• IT literate in Microsoft Office applications (Word, Excel, Project and PowerPoint) are essential.
• Familiar with the project development life-cycle, methodologies and general project management.
• Be an excellent communicator at all levels both verbally and in writing.
• Excellent Organisational & time management skills.
• Enthusiastic attitude, discipline and approach.
• Can demonstrate independent working. Ability to work under pressure with a view to attaining monthly targets.

• Experience of working in a project environment including any of the following: Programme Office, Project Office, Programme Support, Programme Administration, Project Administration or similar.
• Coordinating and updating project/programme plans.
• Microsoft Packages SharePoint, MS Project.
• Change Management experience.