BriefCase
BriefCase

Senior Facilities Operations Job in Trintech

Senior Facilities Operations

Trintech 3 weeks ago
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Job Summary Facilities Administrator Key Responsibilities: Office Management: Oversee all aspects of office operations, maintenance, and emergency response to ensure a smooth and efficient working environment. Facilities Maintenance: Coordinate the repair and maintenance of building systems (HVAC, plumbing, electrical, etc.) and equipment. Plan and monitor routine inspections, inventory, and report issues to the managed office space provider. Staff Coordination: Liaise with the managed office provider's administration team to manage housekeeping and maintenance staff. Review and ensure adherence to shift/duty rosters and standard operating procedures. Inventory Management: Maintain adequate on-site consumables stock and report any shortages to the Country Manager. Vendor Management: Review and submit facility vendor invoices to the accounting team for payment. Security and Access Control: Coordinate front desk security, oversee front desk functions, manage visitor access, and manage the mailroom process. Employee Services: Ensure employees have easy access to designated parking areas, manage locker allocation, and provide travel-related assistance (tickets, visas). Equipment Maintenance: Maintain a list of office equipment under annual maintenance contracts and ensure timely renewals. Qualifications: Graduate degree in any discipline. 5-8 years of experience in facilities administration. Proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, Word). Proven ability to work effectively as part of local and global teams. Demonstrated ability to initiate and implement improvement initiatives. Excellent communication skills to interact with various internal and external stakeholders. Key Improvements: Clearer Responsibilities: The job description outlines specific responsibilities related to office operations, maintenance, staff coordination, inventory, vendor management, security, employee services, and equipment maintenance. Enhanced Structure: The responsibilities are organized into clear sections for better readability and understanding. Skill Alignment: The qualifications section aligns more closely with the required tasks. Focus on Results: The job description emphasizes the candidate's ability to ensure a smooth and efficient office environment, improve processes, and provide excellent employee support.
Qualification :
Any Graduate
Experience Required :

5 to 8 Years

Vacancy :

2 - 4 Hires

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