Engineer - Billing Job in Tejraj Promoters & Builders

Job Title: Engineer Billing

Location: Pune

Experience: Minimum 3 Years

Employment Type: Full-Time

Reporting To: Sr. Engineer / Manager Billing

Role Overview:

The Engineer Billing is responsible for preparing, verifying, and processing contractor bills according to project progress, contractual terms, and timelines. This role ensures accurate documentation, coordination with site teams, and compliance with billing protocols, budget controls, and ERP systems. The position supports smooth financial operations, timely payments, and final account settlements, thereby contributing to effective project cost management and compliance.

Key Responsibilities:

Billing & Invoicing

• Prepare monthly, interim, and final contractor bills based on actual work completed and contract terms
• Ensure invoices are accurate, documented, and aligned with payment schedules and milestones

Payment Certification

• Assist in certifying payments based on verified work progress
• Collaborate with project teams to validate work through Measurement Books (MBs) and completion certificates

Contract & Payment Terms Management

• Apply contractual payment terms including retention, advances, and special clauses
• Incorporate scope changes, time extensions, and variations into billing

Documentation & Record Keeping

• Maintain organized records of billing documents such as BOQs, work orders, invoices, and receipts
• Document all variations, change orders, and claims with appropriate approvals
• Generate billing and outstanding payment reports for senior management

Coordination with Project Teams

• Liaise with project managers, site engineers, and supervisors for timely measurements and billing support
• Ensure timely submission of MBs and supporting documents aligned with billing cycles

Cost Control & Budget Monitoring

• Verify billing consistency with approved budgets and report discrepancies
• Coordinate with finance teams for reconciliation and project financial tracking

Billing Software & ERP Systems

• Utilize ERP platforms (e.g., SAP, High-Rise) for invoice generation, tracking, and reconciliation
• Update ERP with billing data, approvals, and payment statuses to ensure audit trails

Communication & Dispute Resolution

• Address and resolve billing queries or disputes from vendors, contractors, or internal teams
• Follow up proactively to clear pending bills and resolve discrepancies

Final Account Preparation

• Assist in preparing final project accounts with all approved changes
• Coordinate with legal, accounts, and project teams for formal account closure

Key Competencies & Skills:

Technical:

• Strong understanding of construction billing processes, BOQs, contract terms, and measurement verification
• Proficiency in MS Excel and ERP billing systems (SAP, High-Rise, etc.)

Behavioral:

• Attention to Detail & Accuracy
• Coordination & Teamwork
• Time Management
• Effective Communication
• Analytical Thinking and Problem-Solving

Qualifications & Experience:

• Diploma or Bachelor s Degree in Civil Engineering
• Minimum 3 years of project billing experience in the construction industry
• At least 1 year of hands-on experience with ERP billing modules

Summary:

The Engineer Billing plays a critical role in managing the financial aspects of construction projects by ensuring accurate billing, documentation, and coordination with project and finance teams. This role supports timely payments, contractor relationships, and cost control, directly contributing to the financial health and successful delivery of projects at Tejraj Group.