Front Desk Executive Job in SmartPoint Technologies Pvt Ltd

Front Desk Executive

We are looking for a pleasant Front Desk Executive to undertake all receptionist and clerical duties atthe desk of our main entrance. She will be the face of the company for all new staff, visitors and willbe responsible for the first impression we make.

The ideal candidate will have a friendly and easy-going personality while also being very perceptive anddisciplined. She should be able to deal with complaints and give accurate information. A customer orientedapproach is essential.

The goal is to make guests/visitors feel comfortable and valued while on our premises.

Basic Roles & Responsibilities:

• Serve staff and visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen & forward incoming phone calls while providing basic information when needed
• Send/Receive and sort daily mail/deliveries/couriers
• Maintain security by following procedures and controlling access monitor. This will involvemaking logbook entries or issuing visitor badges
• Perform clerical receptionist duties such as filing, photocopying, scanning, emailing etc
• Coordinating the interview process with Recruitment Team.
• Would be involved in Inventory Management
• Assisting the HR team in Joining and exit formalities.
• Manage stock of office supplies
• Basic accounts voucher work, maintenance of statutory registers & basic office bookkeeping.
• Assist HR in joining or exit formalities
• Basic administrative duties like maintaining staff/contractors' attendance etc
• Managing the support staff like security, housekeeping, pantry people etc.
• Will need to travel for office related work when required.
• Update appointment calendars and schedule meetings/appointments
• Handling basic customer enquiries

Requirements:

• Should have good ability to communicate with visitors, staff and vendors.
• Proven experience as front office executive
• Excellent communication skill in English and Hindi is must. Knowledge in Tamil will be an added advantage.
• Should have hands on experience in using MS Office packages like Word, Excel & Powerpoint
• Knowledge in maintaining accounting vouchers will be added advantage.
• Knowledge in Tally is an added advantage.
• Should be a good multi-tasker and give attention to detail
• Observe professional etiquette and appearance