Administration Executive Job in Propel Technology Group

Role Objective:

As an Admin Executive, you need to ensure the smooth operation of office administration by managing daily activities, coordinating with staff and vendors, overseeing facility and security management, ensuring adherence to administrative policies, and supporting various office events and activities efficiently.

Roles & Responsibilities:

• Responsible for providing administrative support to ensure efficient operation of the office.
  
• Ability to communicate via phone effectively and email ensuring that all administrative duties are completed accurately and delivered with high quality and on time.
  
• Knowledge in Microsoft Office and other office management tools and applications.
  
• Responsible for confidential and time-sensitive material.
  
• Proven experience in an administrative role.
  
• Facility Management, Security Management, Vendor Management, and other Admin Related Activities.
  
• Supervising the day-to-day operations of the administrative department and managing the staff members.
  
• Developing, reviewing, and improving administrative systems, policies, and procedures.
  
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
  
• Coordinate in Planning office events, including meetings, conferences, interviews, orientations, and training sessions.
  
• Managing overall administrative activities for the office.
  
• Build good relationships with vendors and manage them effectively.
  
• Manage the purchase and procurement of essential goods for the office and maintain a record of all the expenses.
  
• Coordinate with the housekeeping team to schedule cleaning activities in the workspace effectively and delegate the work appropriately within the team.
  
• Knowledge of the information security practices and data privacy and protection policies.
  

Requirements

• Strong computer and organizational skills
  
• Excellent communication (oral and written) and attention to detail
  
• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude
  
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies
  
• Knowledge of standard office administrative practices and procedures
  
• Proven organizational skills and the ability to maintain organizational methods that others can follow