Executive Assistant To Ceo And Co-founder Job in O2h Technology Private Limited

Executive Assistant to CEO and co-founder - o2h group

Job description

• Plan, coordinate and ensure the CEO s schedule is fit for purpose.

• To support the CEO in readiness for meetings by summarizing or reviewing documentation, and coordinating meetings/conference calls.

• Closely working with the CEO ensuring timely notice is given of all upcoming commitments and responsibilities and to follow-up appropriately, including the preparation of briefing papers and research.

• Travel management.

• To attend appropriate meetings with, or in place of the CEO, in order to facilitate and record as appropriate (by agreement with CEO).

• To be well-informed and articulate in relevant issues concerning the strategic projects under the remit of the CEO.

• Organizing and filtering inbound emails ensuring high priority and critical subject matter is promptly raised to the CEO.

• Building relationships with collaborators both internally and externally and assisting with queries/updates where necessary.

• Providing support to other team members where necessary.

• Coordinate and produce sensitive reports and analyze them (e.g., budgets).

• May coordinate the work of additional secretaries and administrative assistants.

• Have regular contact with clients, industry and government officials, and senior management and team.

• Prepare agendas, take minutes and handle any relevant action points for meetings and facilitating any follow-up action.

• Undertake all other relevant, project or tasks and administration responsibilities as required.

• Personal task management of the CEO as per need.

Job requirements

• Minimum of 3years of experience as an Executive Assistant reporting directly to senior management.

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

• Be highly organized with the ability to work independently in a fast paced team environment

• Exceptional interpersonal skills

• Friendly and professional demeanor

• Ability to work in a team in a transparent and entrepreneurial culture

• Solid experience with office management systems and MS Office

• Ability to write reports and prepare spreadsheets and presentations

• Familiarity with online calendars and Dropbox systems

• Experience exercising discretion and confidentiality with sensitive company information

• Excellent organizational skills with an ability to think proactively and prioritize work

• Proactive, highly motivated with a "can do" attitude

• Degree educated or equivalent - desired but not essential

• Strong and accurate attention to detail

• Curiosity, energy, creativity, and bravery with a strong desire to help to build the o2h culture