Admin Executive Job in Jaseir Technologies Private Limited

Admin Executive

The administrative executive is responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner. The administrative executive works one-to-one with the executive on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills, and prior experience in an assistant role.

Executive Administrative Assistant responsibilities include:

• Acting as the administrative point of contact between the executives and internal/external clients
• Undertaking the tasks of receiving calls, take messages and routing correspondence
• Handling executives requests and queries appropriately

Requirement for Admin Executive

Administrative Executive Duties and Responsibilities

• Assume the role as the primary point of contact between the executives and internal/external clients
• Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
• Handle requests, feedback, and queries quickly and professionally
• Arrange executive travel, hotel and dining arrangements as needed
• Take dictation and meeting minutes, accurately enter notes and distribute
• Monitor office supply levels; reorder when appropriate
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Produce professional-quality reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Delegate tasks as appropriate to other members of the team

Administrative Executive Requirements and Qualifications

• Minimum 2 years experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
• Full knowledge of office management systems and procedures
• Basic bookkeeping and math skills
• Proficiency in English
• Exemplary planning and time management skills
• Ability to stay calm and on-task in high-stress situations
• Current in todays office technology, and computer software including MS Office
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion with personal and confidential information