Executive Assistant To Md Job in Ess Kay Fincorp Limited

Job Description

• Maintaining CMDs agenda and assist in planning appointments, Board Meetings, Conferences & so on
• Conducting Minutes of Meetings & circulating meeting notes along with the action steps
• Working closely and ensuring that all the MIS reaches to CMD's office on time
• Managing confidential documents ensuring they remain safe
• Supervising and prioritizing all outgoing and incoming correspondence (e-mail, letter, faxes and posts)
• Performing travel arrangements for CMD and also Travel with CMD when required
• Maintaining electronic and paper records ensuring information is organized and easily accessible
• Working as a single point of contact for smooth functioning of all the team members and clients
• Attending meetings and social event with the CMD and managing CMD s approvals
• Administering Petty cash of day-to-day office expense
• Providing secretarial & administrative support to all parts of the businesses like marketing, branding and other resources
• Collaborating with various departments to get the things done
• Executing department procedures and policies as needed.
• Coordinating with the CMD to keep him well informed of upcoming commitments & responsibilities and ensuring the CMD is fully briefed on, or prepared for, any engagements he is involved in
• Examining tasks delegated by the Chairman and executive staff and ensuring that completed work is achieved to agreed deadlines
• Coordinating with Chairman towards growth targets of the company and various strategies to meet these goals
• Controlling social media accounts such as LinkedIn, facebook, twitter & so on for the company
• Coordinating executive communications, including taking calls, responding to emails and interfacing with clients
• Maintaining internal and external corporate documents for team members and industry partners and organizing filing system of paper and electronic documents
• Scheduling meetings, audio & video conferencing and appointments and manage travel itineraries
• Preparing business reviews & presentations, managing VIP visits & arranging business lunch / dinner
• Streamlining systems with proven capability to enhance administrative effectiveness and meet operational goals within the cost, time & quality parameter