Executive Assistant & Operations Executive Job in Bot Vfx (india) Private Limited

The Executive Assistant is responsible for providing comprehensive support

to the Co-founder and Board of Directors in managing the organization s
operations, including support in regulatory compliances and administration.
The Executive Assistant must be creative and enjoy working with a growing
company. The ideal individual will have the ability to exercise good judgment
in a variety of situations, with strong written and verbal communication,
administrative, and organizational skills, and the ability to maintain a realistic
balance among multiple priorities.
This dynamic position requires the ability to anticipate needs, think critically,
and offer solutions to problems with a high level of professionalism and
confidentiality.

The role is dynamic and amongst other things may include the following:

POSITION RESPONSIBILITIES:

-EXECUTIVE ASSISTANCE
Managing the calendars
Regular follow up with various departments and teams for
any outstanding matters
Regular Debrief on pending matters
Setting up and managing the wishes for special occasions
of key employees, clients and contacts.
Following up, coordinating ongoing initiatives and getting
them to a closure.
Making travel arrangements and detailed travel itineraries
Taking dictation and minutes and writing them up
subsequently
Handling correspondence
Setting up and managing the wishes for special occasions
of key employees, clients and contacts.
Producing reports and presentations
Carrying out any research.
Managing Reimbursements, basic accounts and
coordination
Regular errands & General administrative tasks


- OPERATIONS, MANAGEMENT
Assistance with any Documentation
Review Legal documents
Maintaining the current filing and database system, and
looking for ways to improve current systems
Overview of compliance requirements and follow up

Overview of Facility management
Change management

REQUIRED SKILLS:

Proficiency in Excel & Spreadsheets
Good understanding of GSuite and its capabilities.
Ability to multitask and prioritise tasks
Excellent time management skills
Ability to take high level inputs and act on them
Well-developed organisational skills
Attention to detail
Great verbal and written communication skills
Professional discretion
Interpersonal, Critical thinking and Problem Solving skills
Project Management
Ability to understand & leverage technology

PREFERRED INDUSTRY EXPERIENCE
Background in aviation, hospitality, front desk, hospitals, etc.

ABOUT US

BOT VFX is a renowned visual effects services company serving clients
globally. With nearly 500 team members, operations in Chennai, Coimbatore
and Atlanta, and over a dozen years of operating experience, the privately
held company has enchanted clients with its mix of creative chops, scale,
and distinctive, quirky culture. It's also the winner of four FICCI BAF awards,
and has a wide list of fans from Los Angeles to London and Montreal to
Wellington.

The Executive Assistant is responsible for providing comprehensive support

to the Co-founder and Board of Directors in managing the organization s
operations, including support in regulatory compliances and administration.
The Executive Assistant must be creative and enjoy working with a growing
company. The ideal individual will have the ability to exercise good judgment
in a variety of situations, with strong written and verbal communication,
administrative, and organizational skills, and the ability to maintain a realistic
balance among multiple priorities.
This dynamic position requires the ability to anticipate needs, think critically,
and offer solutions to problems with a high level of professionalism and
confidentiality.

The role is dynamic and amongst other things may include the following:

POSITION RESPONSIBILITIES:

-EXECUTIVE ASSISTANCE
Managing the calendars
Regular follow up with various departments and teams for
any outstanding matters
Regular Debrief on pending matters
Setting up and managing the wishes for special occasions
of key employees, clients and contacts.
Following up, coordinating ongoing initiatives and getting
them to a closure.
Making travel arrangements and detailed travel itineraries
Taking dictation and minutes and writing them up
subsequently
Handling correspondence
Setting up and managing the wishes for special occasions
of key employees, clients and contacts.
Producing reports and presentations
Carrying out any research.
Managing Reimbursements, basic accounts and
coordination
Regular errands & General administrative tasks


- OPERATIONS, MANAGEMENT
Assistance with any Documentation
Review Legal documents
Maintaining the current filing and database system, and
looking for ways to improve current systems
Overview of compliance requirements and follow up

Overview of Facility management
Change management

REQUIRED SKILLS:

Proficiency in Excel & Spreadsheets
Good understanding of GSuite and its capabilities.
Ability to multitask and prioritise tasks
Excellent time management skills
Ability to take high level inputs and act on them
Well-developed organisational skills
Attention to detail
Great verbal and written communication skills
Professional discretion
Interpersonal, Critical thinking and Problem Solving skills
Project Management
Ability to understand & leverage technology

PREFERRED INDUSTRY EXPERIENCE
Background in aviation, hospitality, front desk, hospitals, etc.