Administrative Assistant EA Job in Berakhah Employment Solutions

Roles & Responsibilities:

Take direction from the Director and Sr. Managers that you support and collaborate on various

administrative tasks with the objective of providing seamless support to PSO team initiatives.

Manage own and others work effectively and efficiently in order to meet targeted deadlines

with a high level of reliability, accuracy and attention to detail.

Act as a delegate for calendars which will require a mastery of Microsoft Outlook, the ability to

use discretion regarding priorities and the ability to develop personal relationships throughout

the company.

Daily calendar management for executives as well as meeting planning for members of their

teams, including extensive multi-location global meetingarrangement and set up.

Participate in team meetings of executives, both as a participant and as a recorder of the

sessions, taking and publishing meeting notes.

Coordinate weekly, monthly, quarterly, All Hands meetings.

Schedule and manage domestic and international travel arrangements according to company

travel policy; able to handle complexity which may arise from regular changes to travel plans,

last minute requirement or changes, etc.

Follow the established expense reporting process.

Assist in preparing power point presentations, must have hands-on experience of using

Microsoft PowerPoint.

Maintain contact lists.

Provide back-up support to other Administrative Assistants, Office coordinators, Front Office,

etc.

Manage physical and network based files and documents.

Answer phones, manage voice mail and appropriately respond to external calls.

Faxing, copying, binding, arranging documents.

Greeting and hosting visitors which can include coordinating meals, refreshments and coffee for

visitors.

Must be able to work in shifts, late hours, flexible timings as per need and requirements to

support global meetings, events, etc.