Office Administrative Executive Job in Esn Technologies (india) Pvt. Ltd

PREFERRED QUALIFICATIONS

• A Bachelor s degree in a relevant field preferred
• 3 years experience working in an office setting
• Advanced knowledge of software tools, including Microsoft Office 365
• Knowledge of and ability to operate office related equipment such as phone systems, fax machines, copiers, scanners, printers
• Good organizational skills
• Extremely effective communication skills

• Provide standard clerical duties as assigned, including copying, mailing, electronic filing, and all forms of communication with clients, staff, and vendors
• Organize meeting schedules for company and employees when needed
• Respond promptly to incoming communications, such as phone calls, emails, and texts
• Create, build, and sustain relationships with customers, vendors, and service providers
• Assist with filtering and forwarding communications to appropriate individuals and groups
• Create written and typed reports, including memos, business letters, government documents, and employee-related forms or correspondence
• Organize small to large scale events and provide ongoing assistance during events; actively participating in the planning and execution of company, or company related, events
• Manage office services, operations, and procedures remaining organized at all times to assure: correspondences are answered and electronically filed for immediate retrieval,
• filing systems are maintained and designed for easy access, supply requisitions are reviewed and approved, and all clerical functions are properly administered and monitored
• in a professional and timely manner
• Manage human resources related activities, including payroll and personnel databases employing accuracy in all accounts.
• Maintain and order necessary office equipment and supplies as needed and approved.
• Identify and share creative ideas and opportunities for process, flow, office management improvements, and for design and implementation of new systems.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, performing research, and creating specialized reports.
• Develop and implement office policies by setting up procedures and standards to guide the operation of the office provide training for staff in newly implemented office
• operations.
• Allocate tasks and assignments to subordinates and monitor their performance.
• Perform review and analysis of special projects and keep management properly informed.
• Regularly research and determine current industry trends and provide briefings to management for their option to act upon your ideas.
• Recruit staff upon management s request, provide initial interview to screen for next level interviews, and provide orientation and training to new and existing employees.
• Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with colleague professionals,
• and by reviewing and learning about cutting-edge industry standards and publications.
• Ensure security, integrity and confidentiality of data, documents, conversations, photos, reports, etc.
• Maintain a safe and secure working environment.

• Think critically, troubleshoot, assess, analyze, and act professionally in all business matters.
• Be highly dependable, confidential, and trustworthy.
• Be punctual and have reliable attendance and transportation.
• Be cooperative, engaged, focused, and willing to work in a team environment.
• Follow directions provided by authorized supervisor(s)
• Multi-task in a fast-paced environment
• Learn additional or different tasks within the scope.